Posted: 30-Sep-23
Location: Spartanburg, South Carolina
Type: Full-time
Categories:
Employment Type:
Organization Type:
Required Education:
Internal Number: 999563
SUMMARY OF POSITION: Academic Affairs is the central administrative office, with responsibility for the institutional academic mission, programming and policy implementation, support programs for academic personnel and students, and academic fiscal management, Academic Affairs is guided by the Provost & VPAA, who serves as chief academic officer of the University. Working with deans and other administrators, the Provost & VPAA collaborates with the campus and external communities to achieve the academic mission and vision of the University. The role of administrative assistant supports the provost's position.
ESSENTIAL DUTIES/ NON-ESSENTIAL DUTIES AND RESPONSIBILITIES:
Administrative (100%)
- Schedule Provost/VPAA's meetings, receptions, and appointments
- Keep records for Provost/VPAA, including maintain budgets Academic Affairs, includes maintaining personnel files for faculty
- Schedule meetings, maintain records, arrange review of items before distribution, and distribute materials and minutes for the Curricular Programs Committee
- Develop and distribute school and departmental planning calendar
- Distribute and notify faculty of faculty annual evaluations, g., goals and achievements
- Distribute probation and disqualification letters and notifications (which have been prepared by Academic Council)
- Organize Provost/VPAA's materials for Opening Convocation, Commencement, and other formal events
- Coordinate Awards Day and other special events for Provost/VPAA (retirement reception, special faculty recognitions, etc.)
- Facilitate drafting of appointment letters for faculty/staff
- Organize presentations to the faculty for sabbatical reporting and conferences
- Assist in the coordination of searches for faculty and staff
- Work with Faculty Senate President to coordinate communication with faculty, including the Provost's Bulletin
- Facilitate new faculty orientation and coordinate new faculty mentors (with department chairs)
- Ensure that faculty with special needs have access to resources
- Coordinate w/ Admissions office appropriate faculty attendance and service for events
- Pick up supplies needed for Faculty Meetings and arrange for refreshments
- Supervise student assistants (when we have them)
- General office duties
- Assist or provide support in other areas/departments as deemed necessary by the Provost/VPAA
JOB QUALIFICATIONS:
Minimum Qualifications:
- High School Diploma with a minimum of 5 years marketing experience
- Experience in budgeting practices
- Working knowledge of Microsoft Suite (Word, PowerPoint, Excel) and Google Suite (Drive, Meet, Sheets, etc.).
- Excellent communication skills/ability to communicate clearly.
- Proven writing skills
- Customer service skills
- Professional demeanor and etiquette
Preferred Qualifications:
- Demonstrated ability to work with a variety of teams and personalities to accomplish goals, motivate team members, keep them on task and on deadline, and budget
Knowledge/Skills/Abilities:
- Proven writing skills and excellent communication skills
- Thrives on organization and attention to detail; can operate within ambiguity
- A keen eye for design and the ability to maintain brand consistency across communications
- Well-grounded philosophy of honesty, integrity, and respect
- Demonstrated ability to establish and maintain effective working relationships with various constituents, including both internal to the organization and with the public
- Ability to work with and engage a diverse group of people
- Demonstrated professionalism and positive attitude
GUIDELINES AND SUPERVISION: Minimal supervision is required. This role will also interact with various supporting service providers and agencies, plus stakeholders across campus from various departments.
Work Schedule: Weekday hours according to the University's posted office hours: M-Th 8:00 am - 5:00 pm; F 8:00 am - 1:00 pm. Flexible, hybrid, and/or remote schedule available. Occasional weeknights or weekends as applicable.
DISCLAIMER: The preceding job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this classification. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.
We believe that a diverse faculty and staff are essential to achieving academic excellence; thus, we strongly encourage applications from candidates from all racial, ethnic, and cultural backgrounds.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.
https://converse.isolvedhire.com/jobs/999563-150242.html
